ROC compliance
Change of registered office
Move your company's registered office to a new address, whether it's down the road, in another city or in another state. We work out which approvals the move needs, draft the resolutions, and file the forms with the Registrar and, for a move to another state, with the Regional Director. Then we help you update GST, bank and other records.
- The right route for your move, checked first
- Resolutions and INC-22 drafted and filed
- Regional Director application for a move to another state
- Checklist for GST, bank and licence updates
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Choose a package
Within the same city or town
₹2,499+ ₹450 GST
3–5 working days after we have documents
- Board resolution approving the new address
- Owner's no-objection letter drafted for signature
- INC-22 with proof of the new office
- Checklist for GST, bank and letterhead updates
Another city in the same state
₹5,999+ ₹1,080 GST
7–10 working days after we have documents
- Board meeting and shareholders' meeting papers
- Special resolution and MGT-14
- Owner's no-objection letter drafted for signature
- INC-22 with proof of the new office
- Checklist for GST, bank and licence updates
Another state
₹14,999+ ₹2,700 GST
Our filings in 2–3 weeks; the Regional Director's order takes its own time
- Board and shareholder resolutions to alter the MOA
- MGT-14 for the special resolution
- Newspaper notice, and notices to creditors and the state government
- INC-23 application to the Regional Director
- Replies to the Regional Director's queries
- INC-28 filing of the order, and INC-22 for the new address
- Checklist for new GST and other state registrations
Fees are before 18% GST. MCA filing fees, and newspaper advertisement charges for a move to another state, are paid at actuals.
Who needs change of registered office
- Companies moving to a new office, or from a home address to a commercial space
- Companies whose rent agreement at the current address has ended
- Businesses moving their base to another city or state
- Companies relocating after a change in ownership or management
Documents you'll need
For the new address
- Electricity, gas, water or phone bill not older than two months
- Rent or lease agreement, if the premises are rented
- No-objection letter from the owner
From the company
- Directors' DSCs, valid and not expired
- Latest audited financial statements (for a move to another state)
- List of creditors and debenture holders (for a move to another state)
You upload these from your order page after you pay. Scans or clear phone photos are fine.
How it works
- 1
Check the route
We look at where the new address is and tell you which approvals the move needs, what it will cost and how long our part takes.
- 2
Resolutions
We draft the board resolution and, where needed, the notice and special resolution for the shareholders' meeting, and file the special resolution in MGT-14.
- 3
Regional Director, for another state
For a move to another state, we publish the newspaper notice, notify creditors and the state government, and apply to the Regional Director in INC-23. We answer queries until the order is passed.
- 4
File the new address
We file INC-22 with proof of the new office and, for a move to another state, the Regional Director's order in INC-28.
- 5
Update the rest
We send you a checklist for GST, PAN, bank accounts, licences, letterheads and the name board at the new office.
Which approvals a move needs
Within the same city, town or village, the board can approve the move, and the company tells the Registrar in INC-22 within 30 days. Moving outside those limits but within the same state also needs a special resolution of the shareholders. If the new address falls under a different Registrar in the same state, the Regional Director must confirm the move first.
Moving to another state changes the registered office clause of the MOA, so it needs a special resolution and the approval of the Regional Director, acting for the Central Government. The company advertises the proposal and notifies its creditors before applying, and the Regional Director considers any objections.
After the move
GST registration is state-wise, so a move to another state usually means a new GST registration there, while a move within the state is an amendment to your existing registration. Bank accounts, PAN and TAN records, shop and establishment registration, professional tax and other licences also need the new address.
The company's name and registered office address must be shown outside the new office and on its letterheads, invoices and other official papers. Our checklist covers each of these.
Frequently asked questions
Can our registered office be a residential address?
Yes. A home can be the registered office, as long as it can receive and acknowledge letters, and you have the owner's no-objection and a recent utility bill.
How long does a move to another state take?
Our part, from drafting to filing the application, takes two to three weeks. The Regional Director then reviews the application and any objections, and that time isn't in our control. We track it and answer queries as they come.
What if the new city is under a different ROC in the same state?
Then the Regional Director must confirm the move before INC-22 is filed. This only arises in states with more than one ROC office. We tell you before you pay if it applies, and the extra fee for it.
Do we need to change our GST registration?
Yes. Within the state, you file a GST amendment for the new principal place of business. In another state, you'll usually need a new GST registration there. We can do either as a separate service.
Is a newspaper notice always needed?
It's needed for a move to another state. A move within the same city, or within the state under the same ROC, doesn't need one.
Can we use a co-working space or virtual office?
Yes, if you have a proper agreement with the provider, their no-objection letter and a recent utility bill for the premises, and the space can receive letters for the company.