Accounts & payroll
Payroll processing
We run your payroll every month: salaries worked out from attendance and leave, payslips for each employee, and TDS, PF, ESI and professional tax deductions under the current rules. You get a salary register and a bank transfer sheet, ready to pay. The package covers up to 10 employees for three months.
- Salary computation from attendance and leave
- Payslips for every employee
- TDS on salary, with regime choice and declarations
- PF, ESI and professional tax deductions worked out
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- Since 2017
Price
Up to 10 employees, 3 months
₹4,499+ ₹810 GST
3 months, one payroll run each month
- Monthly salary computation for up to 10 employees
- Payslips by email
- Salary register and bank transfer sheet
- TDS on salary worked out each month
- Investment declarations and proofs checked
- PF, ESI and professional tax deductions
- Full and final settlement for leavers
- Joiner and exit records kept up to date
Fees are before 18% GST. The package covers three months. The TDS, PF, ESI and professional tax you deposit are paid at actuals.
Who needs payroll processing
- Small teams of up to 10 employees with no payroll staff
- Startups hiring their first employees
- Businesses moving payroll off spreadsheets
- Employers who want TDS, PF and ESI worked out correctly every month
Documents you'll need
At the start
- Employee list with PAN, Aadhaar, UAN and bank details
- Salary structure (CTC breakup) for each employee
- Joining dates and appointment letters
- PF, ESI and professional tax registration numbers, if any
- Leave policy
Every month
- Attendance and leave
- New joiners and leavers
- Bonuses, incentives, advances and reimbursements
- Employees' investment declarations, and proofs near the year-end
You upload these from your order page after you pay. Scans or clear phone photos are fine.
How it works
- 1
Set up payroll
We take each employee's salary structure, tax regime choice and statutory details, and set up the payroll.
- 2
Send attendance
Each month you send attendance, leave, joiners, leavers and any one-off payments.
- 3
We compute salaries
We work out gross and net pay, TDS, PF, ESI and professional tax, and send the salary register for your approval.
- 4
Pay and share payslips
You pay salaries from your bank using our transfer sheet. We email payslips to employees.
- 5
Deposits and records
We tell you the TDS, PF, ESI and professional tax to deposit and by when, and keep the year's records ready for TDS returns and employees' tax certificates.
What payroll involves
Payroll is more than paying salaries. Each month an employer works out the tax to deduct on salary, deducts the employee's share of PF and ESI and adds its own, deducts professional tax in states that levy it, and deposits each amount by its due date. Mistakes show up later as notices, interest or unhappy employees.
We do the computations each month and give you one sheet with what to pay each employee and what to deposit with each department.
TDS on salary
The employer deducts tax every month based on each employee's estimated income for the year, the tax regime they choose and, under the old regime, the deductions they declare. The new regime applies unless the employee opts for the old one. We collect declarations at the start of the year and proofs before the last quarter, and adjust the deduction as the year goes on.
From 1 April 2026 the Income-tax Act, 2025 applies to salaries. TDS works broadly as before, though some section and form numbers have changed, and we follow the rules that apply to each year.
Salary structures and the labour codes
Under the labour codes in force since November 2025, 'wages' has one definition for PF, gratuity and other benefits. If allowances make up more than half of total pay, the excess is counted as wages, which can raise contributions for some salary structures.
When we set up your payroll, we check your structures against this and tell you what it means for each employee, so you can decide before the next increment cycle.
Frequently asked questions
Do you file the TDS, PF and ESI returns too?
Not in this package. We work out the amounts and keep the records. Quarterly TDS returns and monthly PF and ESI returns are separate services, and all of them are part of our retainership.
Who pays the salaries?
You do, from your own bank account, using the transfer sheet we send. We don't need access to your bank account.
Can you prepare employees' annual tax certificates?
Yes, once the year's TDS returns are filed. For salaries paid up to March 2026, this is Form 16 under the 1961 Act.
Which tax regime will you use for each employee?
The one the employee chooses. The new regime applies by default; employees who want the old one tell us at the start of the year.
Do you handle full and final settlement?
Yes. For employees who leave, we work out the final salary, leave encashment, notice pay, recoveries and the TDS on it. Gratuity is computed where it applies.
What if I have more than 10 employees?
We quote for your headcount. Payroll for larger teams is also part of our retainership.